Career Opportunity- Executive Assistant

CAREER OPPORTUNIT Y Executive Assistant – VP Marketing & Opportunity Packaging Job Profile The Executive Assistant provides administrative support for the Vice President and generally supports the activities of the departments within the Marketing & Opportunity Packaging Division. Key Responsibilities The incumbent is expected to perform a rang e of duties that are necessary to effectively support the office of the Vice President and the Division. These include but are not limited to the following: • Manage the calend a r of the Vice President. • Schedule appointments and ensure timely arrangements and preparation for meetings and other assignments. • Ensure requisite documentation is secured and made available to the Vice President ahead of attendance at meetings • Respond to queries and provide information to internal and external customers as required, including referral to other points in the Division or organisation as appropriate. • Take minutes at meetings as required • Draft, circulate and/or follow - up with division staff on action items. • Ensure that management and/or staff Divisi onal meetings are convened based on agreed schedules • Coordinate arrangements for local and overseas travel for the Division’s staff. • Compile information and prepare performance reports for departments/division as required. • Prepare presentations for Managem ent Meetings. Collate support documentation as required. • Coordinate logistic s for workshops/seminars as required • Receive and log documents sent to the office of the Vice President. Route and track as appropriate. • Liaise between departments within and o utside of the division to ensure effective dissemination of information as necessary. • Draft briefs, letters or presentations as requested • Store, catalogue and maintain department’s computerized and other filing systems and documents. • Carry out administrati ve tasks as required to support departments within the Division. • Maintain weekly attendance register for the division; prepare and submit attendance reports and requisite leave forms as required. • Other duties as may be assigned by the Vice President Quali fications, Experience and Key Competencies of the Preferred Candidate • Degree in Business or equivalent qualification/training

CAREER OPPORTUNIT Y • Certificate from a recognized institution in administrative or secretarial studies • At least three (3) years related work experience • Excellent administrative skills • Excellent record management skills • Superior report writing and minute taking skills • Research skills • Ability to interpret quantitative and qualitative data • Ability to inspire confidence and manage relationships • Ability to work on own initiative and manage time effectively • Strong time management skills • Excellent oral and written communication skills • Working knowledge of the Microsoft suite of programmes Qualified applicants are invited to submit letter and résumé by October 25, 2023 addressed to : Manager, Human Resources JAMPRO Email : vacancies@j amprocorp.com